This policy explains matters concerning user privacy and covers the obligations and requirements of the users, the website and the website owners. The means by which this website processes, stores and protects user data and information is also detailed in this policy.
Round Square Pte Ltd will be the manager of any personal data that we collect from or about you in connection with the provision of our professional services, or related activities such as promoting our business areas, marketing or handling job applications.
Below is a statement outlining why your personal data is collected, how it is intended to be used, to whom your personal data may be provided, and how to access, review and correct your personal data in accordance with GDPR.
When you contact us (by e-mail, through our website, social media, phone or postal mail) to learn about our services or apply for a job, we will request basic contact details such as your full name, email address, phone number, company name and country or region. We need this information to be able to deal with your enquiry.
Depending on the nature of your enquiry, we may also ask you for further information, such as the circumstances surrounding your enquiry and which of our solutions and services may be of interest to you.
We sometimes collect additional relevant information about you or your business that is publicly available, such as your Linkedin profile URL, business address or job title. If you attend an industry event that the Company has arranged or sponsored, we will collect personal data such as your first and last name, business name and address, and possibly other contact details such as your email address or company website.
If you provide Round Square Pte Ltd with your professional contact details or any other relevant personal data or subscribe to our newsletter via this website, we will use this to keep in touch with you and to share with you information that we believe is, or may become, relevant to our and your business or profession.
In cases where you are enquiring about a possible position with us, we will ask for your CV and related information. Any personal information submitted as part of an application for a job with Round Square Pte Ltd will only be used in connection with your application.
When you (or the company or other person you represent) become a client of Round Square Pte Ltd, we may collect further personal data from you if it is relevant or necessary to the professional services we are providing.
When you make a personal payment for our software or services, the details of the method of payment, your bank details or your credit or debit card number will be processed.
We will not use your personal data for any other purpose, nor disclose it to nor share it with any third party, without your consent unless we are required to do so by law, or as mentioned below in this section.
In the course of providing you with our software or services, we may require the services of third parties such as counsel, external / overseas lawyers, accountants and experts, or we may refer you to such third parties. This will require us to share with such third parties your contact details, as well as any further personal data which is relevant to the services they provide. We may also be required to disclose your personal data to regulators, by order of the court or to government departments.
Some of our data processing services may be supplied by third-party providers who will need to have access to your data for that purpose. We will appoint such third-party suppliers on the basis that they implement the technical and organisational measures necessary to meet the requirements of the applicable Data Protection legislation and ensure the protection of the rights of the data subjects. We will also ensure that they carry out such processing only on our written instructions, or where we have a legitimate interest in doing so, as indicated above.
If you have given us your professional or business contact details or other relevant personal data, we may use such data for the purposes of promoting our services, unless you indicate otherwise.
In order to provide some of our services or give you access to our software, we may need to share your personal data with one or more third-party providers in foreign countries that do not have the same standards of data protection laws. We will only do so with your consent, or where it is necessary for the performance of the contract we have with you. However, we will always ensure that contractual and other safeguards are in place so that your personal data is adequately protected, and that enforceable rights and effective legal remedies are available for data subjects.
Personal data relating to our professional relationship with you will be retained for as long as necessary, or until you indicate otherwise to us. We aim to update our contacts’ preferences on a regular basis.
If you already are you or become a client (or the company or other person you represent is or becomes a client), we normally retain contract information (including personal data) for seven years after the end of the relevant contract or client relationship, or for longer where it is necessary for us to do so to comply with regulatory or other legal obligations, or for the establishment, exercise or defence of legal claims, or where we agree with you to do so. In some cases we may need to retain records indefinitely.
In cases where it is not physically possible to delete certain data (for example, where it is stored on a secure external server), we will take the necessary measures to ensure that it is not available for re-use or disclosure to third parties.
We take reasonable precautions to ensure that your personal data remains confidential and have put in place appropriate security measures to protect your personal data. We will limit access to those who have a business need to know; they will only process your personal data on our instructions and subject to a duty of confidentiality.
We have procedures to deal with any suspected personal data breach and will notify you and any applicable regulator where we are legally required to do so.
Your Data Rights
At any time, you can ask us to provide you with an exported file of the personal data we hold about you, including any data you have given us. You can also request that we erase any personal data we have about you. We will accommodate these requests, however this does not include any data we are obliged to keep for administrative, legal, or security purposes.
Any such change, update or modification will be effective immediately upon posting.
Get in Touch
If you have any questions, comments or requests about our commitment to data protection, please contact us at firstname.lastname@example.org.